Tuesday, November 5, 2013

Map a Drive to a SharePoint Library

Before SharePoint, people and teams kept documents, spreadsheets, presentations and other files on shared network drives. Today, you may still use shared drives out of convenience, or because "that's the way we've always done things". Since mapped network drives are such a familiar way to get to files, many people like to access SharePoint libraries in the same way. In this blog post, I'll show you how to map a drive to a SharePoint library. In this example, I'm using my Shared Documents library on My Sites. You can apply this example to any SharePoint library, for example, a library on your team's site or a project site.

1) In Internet Explorer (or the browser of your choice), go to the library you want to map a drive to.

2) Copy the URL of the library up to the end of the folder name. Do not copy the Forms/AllItems.aspx part.

3) Go to Windows Explorer. Right-click on Computer and click Map network drive on the shortcut menu.

4) Choose a drive letter (e.g., Z:) and paste the URL you copied in step 2. Make sure Reconnect at logon is selected (this ensures the drive is still mapped after you logoff/logon/restart). Then, click Finish.

5) You should have a new window open that shows the mapped drive contents. You can now open, drag and drop files, create new folders, delete, and move items just as you would any other local or network drive.

Happy drive mapping!